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402-1 - Course Development and Revision Policy

Title:  Course Development and Revision Policy
Owner: Office of the Provost
Last Update/Revised: 05/01/2024

Policy: Course content is a core responsibility of program faculty. The Provost’s Office provides and maintains the system of folders and documents as well as manages a small team of course builders/editors to ensure quality and consistency of the product and the student experience. The course building team is instructed only to copy and paste from Course Guides and implement settings as directed by the Course Guide build tables. The build team does not write any content that appears in the course. Occasionally, the Provost’s office team might assist the faculty team with edits for style in order to assist in getting the course to the builders and thus the students in a timely manner.

Program faculty work within their curriculum committee or smaller teams to create, review, update, or edit a course in the Course Guide. The program faculty, if approved by the program leadership, may also work with a hired SME. The processes for approvals for course content are within the purview of the academic leadership of each program. The Course Guide contains an area where revision and approval action dates can be tracked. Curriculum committee minutes are also expected to record course design and revision work. 

Purpose: The purpose of this policy is to ensure that course content is current and aligned with program learning outcomes. 

Procedure: The following outlines the process and procedures taken for new course approvals.

New Course Approval Procedures

  1. Course change is initiated in the academic department following program director review and approval.
  2. All major course change forms are sent to Curriculum and Assessment Committee for approval.
  3. Upon receipt of approval from Curriculum and Assessment Committee, sent to Dean for approval.
  4. Upon receipt of approval from the Dean, sent to the Office of the Registrar for final approval.
    1. The Office of Registrar will review to prevent duplication or course offerings and assess resource implications.
    2. The Office of Registrar will assess resource implications, if any.
    3. The Office of Registrar will provide notification to other colleges of changes in course offerings that may affect their students or programs.
    4. The Office of Registrar will review for alpha and course prefix code to prepare for the action to be recorded and entered in the Course Inventory File.
    5. Upon the Office of Registrar entering the actions into the Course Inventory File, the change is then official and reflected in the catalog and other official records.

Scope: Applied University-wide to all Colleges seeking to implement, revised, and remove courses.

Documents and Forms: