301-4 - Enrollment Status

Title:	Enrollment Status
Owner:	Executive Director, Academic Compliance and Reporting; AVP of Financial Aid
Last Updated/Revised:	11/01/2024

Policy: The university has established various enrollment statuses for the purpose of tracking academic progression and satisfactory academic progress in accordance with federal regulations.

In order for a student to stay enrolled at the university, they must meet at least one of the following criteria:

Be enrolled in, and attending*, a current course, or
Submit and have an approved Intent to Return form on file within 14 calendar days of their last date of attendance with a return date for the second session in that semester, or
Have an approved Leave of Absence submitted within 14 calendar days of their last date of attendance.

Student Statuses
Future Start: Students who have been accepted for a future start
Re-entry: A future status, for students who withdrew, admin withdrew or have been dismissed and are readmitted.
Active: Students who are currently enrolled in courses and actively attending
Pending Graduate: Students who are currently attending their final semester
Transfer In: Student who transferred into a new program version
Leave of Absence: Students who are on an approved temporary leave of absence from the university.
Graduate: Students who have completed their program requirements
Completer: Students who have completed their certificate requirements
Administrative Withdrawn: Students who have been withdrawn by the institution due to non-attendance/participation or other violation of university policy.
Withdrawn (student initiated): Students who have withdrawn from the University.
Dismissed: Students who have been dismissed due to code of conduct violation or other severe reasons.
Transfer Out: A student who transferred out of a program version into a new program version.

Matriculated Students

Degree seeking applicants that are admitted, registered, and begin their studies with the university are placed into a matriculated status. The university identifies its students into the following classifications:

First-time Freshman- These degree seeking students have no prior experience attending any post-secondary institution at the undergraduate level. Students that earned college credits before graduation from high school are also included in this classification.
Freshman- These degree seeking students have attended post-secondary institutions and may have transferred less than 12 semester credits from another institution.
Transfer Student- These degree seeking students have transferred 12 or more semester credits from another institution.
Re-Entry - A student that stopped-out (withdrew, admin withdrew, dismiss, etc.) and are readmitted. Refer to the Readmission Policy.

Non-matriculated Students

Non-degree seeking applicants that are admitted, registered, and begin their studies with the university will be classified as non-matriculated.

Full-Time and Part-Time

Matriculated and non-matriculated student enrollment status may be reported to external agencies as mandated by federal regulation. The university uses the following classifications to identify student's enrollment status: i.e., full-time or part-time.

Graduate and Doctoral		Undergraduate*
Status	Credit Hours	Status	Credit Hours
Full-Time	6+	Full-Time	12+
Half Time	3-5	Three Quarter Time	9-11
Less Than Half Time	< 3	Half Time	6-8
		Less Than Half Time	1-5

* The Teacher Credentialing Preparation Program is considered a sub-baccalaureate undergraduate program even though a bachelor's degree is required for admission.

Purpose: The purpose of this policy is to define student enrollment statuses as reported to external agencies regardless of federal student aid participation.

Scope: The scope of this policy applies to all current and former students.

Documents and Forms: None