302-4 - Student Record Retention
| Title: |
Student Record Retention |
| Owner: |
Executive Director, Academic Compliance and Institutional Reporting & University Registrar |
| Last Updated/Revised: |
09/01/2023 |
Policy: The University retains all required records for a minimum of five (5) years from the end of the student’s award year on-site in order to be compliant with Federal Regulation (34 CFR §668.24) and State Regulation (5 CCR §71920). Records may then be stored on a secure off-site location and/or digitized and stored into a solutions system. However, some financial aid documents and all transcripts are kept indefinitely.
Purpose: The purpose of this policy is to ensure that student records are maintained within the regulatory requirements.
Scope: This policy applies to all university employees, current, and prior students.
Document and Form(s):