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104 - University Council

Title: University Council
Owner: Executive Director, Institutional Reporting and Regulatory Affairs
Last Update/Revision: 12/03/2025

 

Policy: The University Council (UC) fosters, reviews, and recommends policies that are consistent with the University's mission and compliant with federal, state, and other regulatory agencies.  

Purpose: The purpose of the University Council is to propose university policies to the President’s Council for full adjudication and publication. 

Members and Responsibilities: The UC shall have representation, at a minimum, from each department. Each member of the UC has the responsibility to present policy.  Not all members have voting rights but shall serve as Ex-Officio.

Voting Members:

Assistant Deans

Associate Registrar

Director of Academic Advising

Director of Immersion

Executive Director, Accreditation and Assessment

Executive Director, Academic Operations and Faculty Services

Faculty Senate Chair

Manager, Career and Alumni Services

Program Directors

Senior Director of Enrollment

Senior Director of OFE

 

Non-Voting Members (Ex-Officio):

Executive Director, Student Services and University Registrar

Assistant Vice President, Financial Aid

Assistant Vice President, Student Finance

Manager, Academic and Regulatory Operations

Vice President, Student Accounts

Senior Vice President, Legal and Regulatory Affairs

 

Chair:

Executive Director, Institutional Reporting and Regulatory Affairs 

Procedure:

The University Council (UC) shall meet Monthly or ad hoc in instances of urgent regulatory updates that impact policy.  Proposed new or update to policy shall be sent at least five (5) days prior to scheduled UC meeting for members to review and opine.

  1. All proposed policies shall be presented to the UC for comment.
  2. After presentation the Chair shall open the polls to allow each voting member to vote.
    1. Each member shall vote to Approve or Deny policy updates to move forward to President Council (PC).
    2. In the event of a tie, the UC Chair will cast their vote.
  3. Policies with majority of votes will be considered as approved.
  4. The UC Chair shall present all approved policies to the PC for final adjudication.  The policies will include all comments and/or recommendations from UC.
  5. Policies that are denied shall be sent back to the responsible department for review and resubmission after all UC comments and/or recommendations have been resolved.

Scope: This policy shall apply to all University constituencies: e.g., Academic Affairs, Student Services, Admissions, Operations, etc.

Documents and Forms: None